Your Go-To Resource Hub for AV Solutions
Discover a wealth of knowledge, tips, and tools designed to help you navigate the world of audio-visual technology. From guides on setting up equipment to industry insights, our resources page offers everything you need to ensure your events are a success. Explore our expert advice, tutorials, and FAQs to get the most out of your AV experience.
Downloadable Resources
Access downloadable checklists, equipment guides, and event planning templates to streamline your preparation process. From soundcheck protocols to equipment inventory lists, our resources are designed to make your event planning smoother and more efficient.
Planning
Use these resources to gather information about presenter and exhibitor audio-visual requirements.
What Is A Presenter Technology Questionnaire?
A presenter questionnaire is a document that aids in thoroughly understanding the audio/visual requirements of your presenters.
Advanced A/V Rentals has developed a fillable questionnaire that asks pertinent questions in regard to the presentation technology needs of a presenter. Once completed by the presenter, the form can be saved and distributed to the conference coordinator or directly to the event production company. This questionnaire ensures that your presenters have the audio/visual resources they need for a successful presentation.
Why Use A Presenter Technology Questionnaire?
- Accurately Collect Presenter Requirements By providing an easy to complete form that can be completed and returned to the conference coordinator or the audio/visual production company you can ensure that you have the most accurate snapshot of presenter technology requirements.
- A Better Experience Providing the right tools for a successful presentation is the key to the best experience for both the presenter and the audience.
- Maintain Credibility A presentation free of last minute surprises is the best way to produce a smooth show. A smooth show is the best way to demonstrate superior conference coordination.
What Is An Exhibitor A/V Request Form?
An exhibitor A/V request form is a streamlined document intended to be distributed to exhibitors in order to collect their technology requirements in a consistent fashion.
Advanced A/V Rentals has developed a fillable form that provides the framework for easy collection of exhibitor audio/visual, lighting and power requirements. We encourage you to download this form and edit it to reflect the equipment and services available to exhibitors at a conference or convention.
Why Use An Exhibitor A/V Request Form?
- Accurately Collect Exhibitor A/V Requirements
- By providing exhibitors with an easy to complete form, you can be sure to get the most accurate snapshot of exhibitor needs.
- An Easier Work Flow
- By using a consistent form to collect all exhibitor technology requirements you can simplify your planning work flow and maintain your sanity!
- A Better Event
- Exhibitors will appreciate having everything they need to provide an engaging experience for attendees.
Proposal
Use these resources to develop the Audio-Visual request-for-proposal to then distribute to the AV vendors that you are interested in.
RFP Template
Use this form to help prepare your AV request-for-proposal.
Have a trade show floor? Include this form in your exhibitor packets to gather their AV needs.
What Is An Audio/Visual RFP Template?
A request for proposal or RFP template is a document designed to aid in the planning process of an event by organizing all of the the audio/visual and production requirements into one document.
Advanced A/V Rentals has developed downloadable RFP templates for both general sessions and break-out rooms. These templates are intended to be completed and returned to potential audio/visual suppliers, to ensure accurate proposals in a timely fashion.
Why Use An RFP Template?
- An Easy Way To Layout Your A/V Requirements
- By using an easy to understand template you can easily organize your Audio-Visual needs.
- Receive Accurate Proposals, Quickly
- By encompassing all audio/visual needs in a simple document, you can ensure you will receive accurate quotes from potential A/V suppliers in a timely fashion.
- Comparisons Made Easy
- By providing a consistent document for potential suppliers to work from, you can be sure that you comparing apples to apples when looking at proposals.
Execution
Use these resources to develop the Audio-Visual request-for-proposal to then distribute to the AV vendors that you are interested in.
RFP Template
Use this form to help prepare your AV request-for-proposal.
Have a trade show floor? Include this form in your exhibitor packets to gather their AV needs.
What Is An Audio/Visual RFP Template?
A request for proposal or RFP template is a document designed to aid in the planning process of an event by organizing all of the the audio/visual and production requirements into one document.
Advanced A/V Rentals has developed downloadable RFP templates for both general sessions and break-out rooms. These templates are intended to be completed and returned to potential audio/visual suppliers, to ensure accurate proposals in a timely fashion.
Why Use An RFP Template?
- An Easy Way To Layout Your A/V Requirements
- By using an easy to understand template you can easily organize your Audio-Visual needs.
- Receive Accurate Proposals, Quickly
- By encompassing all audio/visual needs in a simple document, you can ensure you will receive accurate quotes from potential A/V suppliers in a timely fashion.
- Comparisons Made Easy
- By providing a consistent document for potential suppliers to work from, you can be sure that you comparing apples to apples when looking at proposals.
Get in Touch with Us
Our team is here to help! Whether you need assistance with selecting the right equipment or want to discuss your event in detail, we’re just a message away.
